Meetings, agendas and minutes

Public Session, 10 Minutes

1. Apologies for absence
2. Confirmation of Minutes of last Meeting
3. Finance Officer’s Report
4. Homestead Farm Update
5. Second Questionnaire Update
6. Social Events Arrangements Update
7. Administration Update

Draft MINUTES OF MEETING HELD AT St. JULIANS CHURCH

WEDNESDAY 26th JUNE 2024

Present

Cllrs. Stewart (chair), Olivant, Raynor, Chetwynd – Talbot

Clerk – D Bailey

1. Apologies for absence

Cllr. South

On furlough

Cllrs. Dyas, Mcallister

2. Attendance by members of the public

2 members of the public were welcomed to the meeting. One member of the public offered support to the Parish Council in whatever capacity would be most useful. The Chair thanked them for the offer.

The second member of the public offered the Rectory Garden as the venue for the forthcoming Village BBQ. This was discussed and is summarised below in point 7 – update on social events

3. To approve the minutes of the meeting held on the 21st February, 2024 (previously circulated)

Proposed that the minutes be accepted and signed.

Proposed – Cllr. Raynor

Seconded – Cllr. Olivant

4. Finance Officers Report

Report accepted. Cllr Olivant noted that the grass cutting would be in the region of £800 - £1000 and is due to be paid. This was agreed.

5. Update on Homestead Farm development.

The clerk read out the emails from PWC, who are the building control surveyors. It is still not clear from the emails what plans, if any, have yet been submitted for the disposal of foul water and surface water. A local resident also has concerns about the dumping of soil and rubble which may impact upon drainage of rainwater

Action clerk to discuss with ELDC to establish the current situation and the protocols for waste water disposal.

6. Update on second questionnaire

Cllr Chetwynd-Talbot stated that this was still in progress, and two volunteers were offering to help. Cllr Raynor offered to distribute the questionnaire when the time came, and the clerk suggested that his address be added to the locations where the questionnaire could be returned.

7. Update on social events

In the earlier public forum one member of the public offered the Rectory Garden as the venue for the forthcoming Village BBQ. After some discussion, the following was agreed: -

The date would be either Friday12th July commencing at 5p.m., or Friday 16th August commencing at 5p.m., the BBQ being weather dependant.

The event would be funded by sale of tickets

Food would be purchased by the Parish Council and attendees be expected to bring their own drinks, and any specific dietary requirements.

Cllr. Chetwynd-Talbot will prepare the tickets and advertise on Facebook and WhatsApp.

Cllr. Olivant will provide salads.

Various offers were made to provide cakes.

The chair thanked the Member of Public for his kind offer

The Cheese and Wine event will be decided upon after the BBQ, given that two dates have been set aside in case of inclement weather.

8. Clerk noted that the laptop was now up and running. He also produced a suggested agenda of the future based upon the Good Practice Agenda produced by LALC. This was circulated and will be emailed to the Councillors not in attendance.

Noted that the future meeting dates will be: -

25th. September 2024

29th. January 2025

23rd. April 2025

21st. May 2025 - AGM and Public Meeting​​​​​​

The meeting closed at 20.05.